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Managing Power BI Premium involves creating, managing, and monitoring Premium capacities. This article provides step-by-step instructions; for an overview of capacities.
Learn how to manage Power BI Premium and Power BI Embedded capacities, which provide reserved resources for your content.
Capacity is at the heart of the Power BI Premium and Power BI Embedded offerings. It's a set of resources reserved for exclusive use by your organization. Having a capacity enables you to publish dashboards, reports, and datasets to users throughout your organization without having to purchase per-user licenses for them. It also offers dependable, consistent performance for the content hosted in capacity. For more information, see What is Power BI Premium?.
Note
Premium Gen2 simplifies the management of Premium capacities, and reduces management overhead.
You can get Premium Per User (PPU) licenses for individuals, which provide many of the features and capabilities of a Premium capacity, and incorporate all functionality included with a Power BI Pro license.
Manage capacity
After you have purchased capacity nodes in Microsoft 365, you set up the capacity in the Power BI admin portal. You manage Power BI Premium capacities in the Capacity settings section of the portal.
You manage a capacity by selecting the name of the capacity. This takes you to the capacity management screen.
If no workspaces have been assigned to the capacity, you'll see a message about assigning a workspace to the capacity.
Renew your capacity
Each capacity has a certain amount of v-cores allocated to it. When the v-cores expire, your capacity stops working. To renew your capacity, visit the Microsoft 365 admin center.
Note
If your v-cores expire, you may see this error in the Power BI admin portal:
One or more of your premium capacity v-cores have expired. Please contact your tenant administrator or Microsoft account representative to learn whether these v-cores will be renewed.
Setting up a new capacity (Power BI Premium)
The admin portal shows the number of virtual cores (v-cores) that you've used and that you still have available. The total number of v-cores is based on the Premium SKUs that you've purchased. For example, purchasing a P3 and a P2 results in 48 available cores – 32 from the P3 and 16 from the P2.
If you have available v-cores, set up your new capacity by following these steps.
Select Set up new capacity.
Give your capacity a name.
Define who the admin is for this capacity.
Select your capacity size. Available options are dependent on how many available v-cores you have. You can't select an option that is larger than what you have available.
Select Set up.
Capacity admins, as well as Power BI admins and global administrators, then see the capacity listed in the admin portal.
Capacity settings
In the Premium capacity management screen, under Actions, select the gear icon to review and update settings.
You can see who the service admins are, the SKU/size of the capacity, and what region the capacity is in.
You can also rename or delete a capacity.
Note
Power BI Embedded capacity settings are managed in the Microsoft Azure portal.
Change capacity size
Power BI admins and global administrators can change Power BI Premium capacity. Capacity admins who aren't a Power BI admin or global administrator don't have this option.
Select the capacity name you want to change the size of.
Select Change size. You can see the
On the Change size screen, upgrade or downgrade your capacity as appropriate.
Note
To upgrade to a P4 or a P5 capacity you need to buy a few smaller SKUs that will add up to the size of the capacity you want.
Administrators are free to create, resize and delete nodes, so long as they have the requisite number of v-cores.
P SKUs can't be downgraded to EM SKUs. You can hover over any disabled options to see an explanation.
Important
If your Power BI Premium capacity is experiencing high resource usage, resulting in performance or reliability issues, you can receive notification emails to identify and resolve the issue. See capacity and reliability notifications for more information.
Manage user permissions
You can assign additional capacity admins, and assign users that have contributor permissions. Users that have contributor permissions can assign a workspace to a capacity if they're an admin of that workspace. They can also assign their personal My Workspace to the capacity. Users with contributor permissions don't have access to the admin portal.
Note
For Power BI Embedded, capacity admins are defined in the Microsoft Azure portal.
Expand Contributor permissions, then add users or groups as appropriate.
Assign a workspace to a capacity
There are two ways to assign a workspace to a capacity: in the admin portal; and from a workspace.
Assign from the admin portal
Capacity admins, along with Power BI admins and global administrators, can bulk assign workspaces in the premium capacity management section of the admin portal. When you manage a capacity, you see a Workspaces assigned to this capacity section that allows you to assign workspaces.
Select Assign workspaces.
Select an option for Apply to.
Selection Description Workspaces by users When you assign workspaces by user, or group, all the workspaces that the user or group is admin of become part of the Premium capacity, including the user's personal workspace. The users automatically get workspace assignment permissions.
This includes workspaces already assigned to a different capacity.Specific workspaces Enter the name of a specific workspace to assign to the selected capacity. The entire organization's workspaces Assigning the entire organization's workspaces to Premium capacity assigns all workspaces and My Workspaces, in your organization, to this Premium capacity. In addition, all current and future users will have the permission to reassign individual workspaces to this capacity. Select Apply.
Assign from workspace settings
You can also assign a workspace to a Premium capacity from the settings of that workspace. To move a workspace into a capacity, you must have admin permissions to that workspace, and also capacity assignment permissions to that capacity. Note that workspace admins can always remove a workspace from Premium capacity, unless it's a personal workspace and the Power BI admin has disabled the Users can reassign personal workspaces tenant admin setting.
Edit a workspace by selecting the ellipsis (. . .) then selecting Edit this workspace.
Under Edit this workspace, expand Advanced.
Select the capacity that you want to assign this workspace to.
Select Save.
Once saved, the workspace and all its contents are moved into Premium capacity without any experience interruption for end users.
Designate a default capacity for My workspaces
A Power BI admin or capacity admin can designate a capacity as the default capacity for My workspaces. They have two options:
- They can designate the capacity as the default capacity for all new My workspaces. In this case, all new My workspaces will be assigned to that capacity by default upon creation. Existing My workspaces remain where they are.
- They can designate the capacity as the default capacity for all new My workspaces and all existing My workspaces. In this case, all existing My workspaces will be reassigned to that capacity, and all new My workspaces will be assigned to that capacity by default upon creation.
Note
My workspace owners can remove their My workspace from Premium capacity and reassign it to non-premium capacity. Reassigning My workspaces to non-premium capacity may cause data residency compliance issues. Power BI administrators can prevent such issues by turning off the Users can reassign personal workspaces tenant admin setting in the Admin portal. When this admin setting is off, My workspace owners can't reassign their My workspaces to other capacities.
Designate a default capacity for all new My workspaces
In the Admin portal, select Capacity settings from the navigation pane.
From the list of capacities that appears, select the name of the capacity you wish to specify as the default capacity.
On the capacity page, expand the Preferred capacity for My workspace option and turn on the toggle.
When the toggle is on, all new My workspaces will be assigned to this Premium capacity by default upon creation.
Designate a default capacity for all existing and new My workspaces
In the Admin portal, select Capacity settings from the navigation pane.
From the list of capacities that appears, select the name of the capacity you wish to specify as the default capacity.
On the capacity page, expand the Workspaces assigned to this capacity option and then choose Assign workspaces, as described in Assign from the admin portal.
On the assign workspaces side panel that opens, select the The entire organization's My Workspaces option.
When this option is selected, all existing My workspaces will be assigned to this Premium capacity, and all new My workspaces will be assigned to this capacity by default upon creation.
Power BI Report Server product key
On the Capacity settings tab of the Power BI admin portal, you'll have access to your Power BI Report Server product key. This will only be available for Global Admins or users assigned the Power BI service administrator role and if you have purchased a Power BI Premium SKU.
Selecting Power BI Report Server key will display a dialog contain your product key. You can copy it and use it with the installation.
For more information, see Install Power BI Report Server.
Next steps
Managing Premium capacities
More questions? Try asking the Power BI Community
Power BI has released Power BI Premium Gen2, which improves the Power BI Premium experience with improvements in the following:
- Performance
- Per-user licensing
- Greater scale
- Improved metrics
- Autoscaling
- Reduced management overhead
For more information about Power BI Premium Gen2, see Power BI Premium Generation 2.
FAQs
What are the capacity memory limits in Power BI premium? ›
The default setting is 0, which results in the following SKU-specific automatic query memory limit being applied. To safeguard the performance of the system, a hard ceiling of 10 GB is enforced for all queries executed by Power BI reports, regardless of the query memory limit configured by the user.
What is the difference between shared capacity and premium capacity in Power BI? ›Shared capacity limits
For workspaces in shared capacity: There's a per-workspace storage limit of 10 GB. Premium Per User (PPU) tenants have a 100-TB storage limit. When you're using a Pro license, the total usage can't exceed the tenant storage limit of 10 GB multiplied by the number of Pro licenses in the tenant.
You can enable Premium capabilities in a workspace by setting the proper license mode. To set a license mode, you must be both a workspace admin, and have assignment permissions. To enable Premium capabilities for P and EM SKUs, set the license mode to Premium per capacity.
Is it possible to configure the Power BI home tenant and the Power BI capacities in different regions? ›Multi-Geo is a Power BI Premium feature that helps multinational customers address regional, industry-specific, or organizational data residency requirements. As a Power BI Premium customer, you can deploy content to data centers in regions other than the home region of the Power BI tenant.
Which memory capacity is unlimited? ›Long-term memory is usually defined in contrast to short-term memory. Short-term memories last only for about 18-30 seconds while long-term memories may last for months or years, or even decades. The capacity of long-term memory is unlimited in contrast to short-term and working memory.
Which memory is fastest for data? ›Cache memory is the fastest system memory, required to keep up with the CPU as it fetches and executes instructions. The data most frequently used by the CPU is stored in cache memory.
What is the highest memory capacity? ›A yottabyte is the largest unit approved as a standard size by the International System of Units (SI). The yottabyte is about 1 septillion bytes -- or, as an integer, 1,000,000,000,000,000,000,000,000 bytes. The storage volume is equivalent to a quadrillion gigabytes (GB) or a million trillion megabytes.
Which data storage has highest capacity? ›Hence, the Device having the largest storage capacity is Hard Disk.
What is the maximum size of the program memory? ›Detailed Solution. A maximum of 64 KB of Program Memory (ROM) and Data Memory (RAM) each can be interface with the 8051 Microcontroller. Specification of 8051: 4 KB bytes on-chip program memory (ROM)
What is the maximum amount of memory supported? ›Microsoft Windows computers
64-bit systems - Windows 10 Home supports up to 128 GB. However, Windows 10 Pro, Education, and Enterprise allow as much as 2 TB.
What is memory limit exceeded? ›
Memory Limit Exceeded Error: It typically occurs when no memory limit has been set. It means that the program is trying to allocate more memory than the memory limit for the particular problem. For Example, if the memory limit is 256 MB, then there is no need to write code that requires more than 256 MB of memory.
What does maximum memory configuration mean? ›Basically 8GB max means the maximum amount of memory can be expanded within a system. In your case system has to slots so it can be expanded like 4GBx2 slots= 8GB.
What is the difference between program memory and data memory? ›Program Memory (ROM) is used for permanent saving program being executed, while Data Memory (RAM) is used for temporarily storing and keeping intermediate results and variables.
How do I fix program too big to fit in memory? ›- SOLUTION 1.
- SOLUTION 2 (USE ONLY IF SOLUTION 1 IS NOT THE CAUSE OF THE PROBLEM)
- Step 1 – Go to System Properties – > Click “Advanced system settings”
- Step 2 – The below dialog-box opens – Click “Settings”
- Step3 – Switch to “Advanced”
- Step 4 – Click – “Change”
Working memory is a cognitive system with a limited capacity that can hold information temporarily. It is important for reasoning and the guidance of decision-making and behavior.
What happens if you exceed maximum RAM? ›Adding too much RAM will eventually jeopardize the computer's performance, even when you have enough of it. The additional RAM will start applying the law of diminishing returns at a certain point, meaning you won't get much value from it.
What is acceptable memory usage? ›How much RAM do you need? Generally, we recommend 8GB of RAM for casual computer usage and internet browsing, 16GB for spreadsheets and other office programs, and at least 32GB for gamers and multimedia creators.
How do I uncap memory usage? ›- Click Start. , type msconfig in the Search programs and files box, and then click msconfig in the Programs list.
- In the System Configuration window, click Advanced options on the Boot tab.
- Click to clear the Maximum memory check box, and then click OK.
- Restart the computer.
The Windows operating system has a maximum amount of RAM that it will recognize. If you have more RAM installed than is allowed, the extra RAM will not be used. This limit is determined by whether Windows is 32-bit or 64-bit.
How do I fix out of memory error? ›- Click Start, type regedit in the Start Search box, and then select regedit.exe in the Programs list. ...
- Locate and then select the HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Control\Session Manager\SubSystems registry subkey.